Bookkeeper (Part Time)
About the New Pennsylvania Project
The New Pennsylvania Project (NPP) was established in May 2021 and was modeled
after the success of the New Georgia Project. NPP is a voting rights organization with a year-round primary focus on voter registration, civic education, and mobilization. NPP centers historically disenfranchised and often neglected Black, Indigenous, and other people of color, immigrant communities, and the youth in our work. Through civic engagement, we ensure all eligible voters feel compelled to exercise their freedom to vote in the Commonwealth. www.newpaproject.org
The New Pennsylvania Project seeks an experienced financial professional to assist our senior leadership team. This individual would be responsible for tracking expenditures and financial performance, and preparing reports for the CEO and leadership team. Reports will include budget-to-actual reports, monitoring proportion of programmatic and administrative time, and tracking lobbying and political activity.
The bookkeeper will also assist the Director of Development and Policy in tracking and reporting expenditures for each of our grants; providing updates on remaining restricted funds to be spent on grant-funded programs; and preparing expenditure reports for inclusion in final grant reports.
This position would be a part-time commitment requiring no more than 20 hours per week. This position could be performed by a fully remote contractor, although Pennsylvania residents would be welcome to work in one of our offices. This contractor will report to the Chief Operating Officer, and will also work directly with the Chief of Staff and the Director of Development and Policy.
- Monitor monthly expenditures with respect to the organization’s annual budget, and prepare reports for leadership and the Board of Directors
- Create and update projections for expenses and financial position for the remainder of each fiscal year
- Track expenditures for each of the organization’s grants and assist in the preparation of grant reports
- Identify transactions missing necessary information (such as receipts or tags)
- Monitor transactions for inclusion in partner-organization cost-sharing invoices
- Assist with compiling necessary documentation for annual audits and tax filings
- Advising management on compliance requirements and flags
- Independently manage schedule and workload, proactively developing timelines and to-do lists to ensure the necessary reporting schedule can be maintained
- Expertise in non-profit financial standards and accounting
- Knowledge of Quickbooks Online
- Experience working in a small-business environment
- Familiarity with grant reporting, project budgets, and program activity
- Ability to work on your own
- Strong sense of organization and time management skills
This is a contract position. Compensation is $500 per week, for up to 20 hours per week of work.
Please note that this is a non-employee contractor position, and the contractor will be responsible for payment of taxes on their non-taxed contract payments, as will be reported on their annual Form 1099.